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Access to information

Environmental Information Regulations

ARCHIVE: Sample letters on dealing with EIR requests

The following letters offer guidance in preparing the correspondence used at each stage in the handling of a request for environmental information.

Acknowledgement (PDF 20 KB)
Information is reasonably accessible (PDF 20 KB)
Invitation to narrow down/clarify request (PDF 30 KB)
Fees notice (PDF 20 KB)
Fee received (PDF 20 KB)
Fees - non-payment (PDF 20 KB)
Extension of time (PDF 10 KB)
Consultation with third parties (PDF 20 KB)
Letter to third parties - are/are not disclosing information (PDF 20 KB)
Informs third party of appeal to Information Commissioner's Office regarding third party information (PDF 20 KB)
Provision of requested information (PDF 30 KB)
Informs applicant all information is being withheld (PDF 33 KB)
Informs applicant some information is being withheld, some provided (PDF 30 KB)
Informs applicant information is not held, cannot be located or has been destroyed (PDF 20 KB)
Informs applicant request being transferred to another public authority (PDF 20 KB)

Page modified: 8 September 2008
Page published: 24 February 2005

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Public guidance on rights to environmental information(on Directgov site)
The Environmental Information Regulations 2004 (SI 2004 No. 3391) (on OPSI website)
Information Commissioner's Office - EIR pages
The Information Tribunal
Scottish Information Commissioner
Ministry of Justice
The National Archives
National Association for Information Management
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